Tanzania Muslim Professionals Association – Constitution

BISMILAHIR RAHMAANIR RAHIYM

TANZANIA MUSLIM PROFESSIONAL ASSOCIATION

CONSTITUTION


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PREAMBLE:

Whereas, Tanzania has an estimated population of about 30 million, (1988 census), AND Whereas, Due to various factors, social and economic facilities and services such as education, health, water, nutrition, sanitation, environment, orphanages, mosques, employment etc. have not been developed to meet the demand within the country; AND Whereas, The ability of the government to provide all social and economic facilities and services is limited due to shortage of resources, AND Whereas, The Government has from time to time called religious communities and groups to use their ample abilities to assist the government in providing social and economic services for the welfare and development of all the people of Tanzania, AND Whereas, It is recognised that, the Muslim professional community of Tanzania can be mobilised to use their ample potentials to solve problems related to their religious needs and be able to provide social and economic facilities and services for the welfare and development of all Tanzanians; Members of the Muslim community of Tanzania therefore, do hereby resolve to establish TANZANIA MUSLIM PROFESSIONALS ASSOCIATION so as to complement the Government efforts on the forementioned items.

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ARTICLE 1: DESIGNATION

1.10 Name The Association shall be called TANZANIA MUSLIM PROFESSIONALS ASSOCIATION and it shall be known by its acronym here inafter as TAMPRO

1.20 Status

TAMPRO is a non-profit making organisation

1.30 Location and Address

The association’s head office will be in Dar-es-Salaam at the following address: Tanzania Muslim Professionals Association Masjid Ridhwaa, Mkwajuni-Kinondoni P.O. Box 72045 Dar-es-Salaam – Tanzania

1.40 Language

The official languages of the Association shall be Kiswahili, Arabic and English.

1.50 Definition of Terms For the purpose of this constitution, the following words shall be defined as follows: – The Association -Tanzania Muslim Professionals Association (TAMPRO). The Board -Board of Trustees of Tanzania Muslim Professionals Association. Professionals -All those Muslim professionals who have acquired academic and /or professional qualification in any professional pursuit. Branch Is up country Muslim professionals who shall work according to aims and objectives of the association. Subsidiary body Is an organ formulated to strengthen particular mission of the association in the country.

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ARTICLE 2: AIMS AND OBJECTIVES

2.1 To unite/organize and enhance solidarity among Muslim Professionals in Tanzania.

2.2 To provide Islamic knowledge to Muslims.

2.3 To initiate and co-ordinate different socio-economic development projects for the aim of creating more employment opportunities and improving the well being of Muslims especially in rural areas and urban poor.

2.4 To co-operate with other organisations/Institutions with similar objectives as those of TAMPRO.

2.5 To safe guard the rights of Muslim Professionals and Muslims in general

2.6 To write/translate different professional papers, journals, books in order to fulfil educational needs of the community.

2.7 To encourage Islamic propagation through various methods e.g. Newspapers, Radios, Television etc.

2.8 To establish and run non-profit sharing economic projects as a means of rising funds for other projects of the Association.

2.9 To acquire and dispose fixed and movable properties for proper fulfilment of these objectives.

2.10 To promote learning capabilities among Muslim scholars

2.11 To provide consultancy and advisory services in all areas of socio-economic and technology development.

2.12 To facilitate TAMPRO members to run partnership projects in order to raise incomes.

2.13 To organise scientific conferences, seminars and workshops.

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ARTICLE 3: POWERS OF THE ASSOCIATION

For better attainment and furtherance of the aforesaid aims and objectives, TAMPRO shall have the following subsidiary powers.

3.01 To establish and develop branches in any part of the country in such a manner as may be thought fit.

3.02 To co-operate or affiliate with institutions in the country or elsewhere having aims in part or similar to those of TAMPRO.

3.03 To provide expertise in all areas related to science or arts wherever necessary.

3.04 To encourage organizations and individuals whether members or not, to undertake or provide voluntary support for the purpose of furthering the aims and objectives of TAMPRO.

3.05 To open and maintain banking accounts whether current, savings or fixed deposits, with any registered commercial bank or registered financial institution as the executive committee may from time to time decide.

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ARTICLE 4: MEMBERSHIP

According to TAMPRO constitution, membership of the association shall be of 5 broad categories:

4.00 Membership of the association shall be of 5 broad categories:

4.01 Senior Professional Members

4.02 Graduates/Students Members

4.03 Associate Members

4.04 Honorary Members

4.05 Institutional Members

4.11 Senior Professional members shall include those members with academic qualification above the level of second degree.

4.12 Graduates/Students members shall include those who have acquired academic qualification above the level of ordinary diploma to second degree and/or those still in training.

4.13 Associate Membership may be given to other Non-Professional Muslims whose applications to become members of the Association has been approved by the General Assembly after being recommended by the Executive Committee.

4.14 Honorary Membership may be granted to any Muslim regardless of his or her academic or other qualification with regard to his/her commitment and contribution to the association.

4.15 Institutional Membership may be granted to Islamic Institutions.

4.20 Application for Membership

4.21 Application for membership shall be accompanied by recommendation from not less than two (2) referees among active members of and should obtain prior approval by the Executive Committee before presented to the General Assembly and shall be submitted to office of the Secretary General at least two months before the session of the General Assembly. The Executive Committee has the power to offer/grant honorary membership.

4.22 The power of final acceptance of new members is vested in the General Assembly.

4.30 Termination

4.31 The General Assembly shall have the power to terminate or suspend membership of any member found to be participating in activities contrary to the aims and objectives of the association.

4.32 A member shall cease to be a member when he/she resigns, dies, fail to attend two consecutive meetings without any notice/ reasonable excuse.

4.40 Election

4.41 The right to nominate all office bearers is reserved to the Executive Committee. The right to vote is vested to the General Assembly.

4.42 Any member shall be considered for leadership must have qualities satisfactory in Islamic views.

4.43 Prior to election, a temporary electoral committee of five members shall be appointed by the Executive Committee and approved by the General Assembly. Members will be drawn from those who shall become office bearers.

4.50 Membership fees and Other subscriptions

4.51 There shall be an entry or registration fee and monthly or annual membership subscription for each category of membership except honorary members.

4.52 Membership fees and annual subscription shall be determined by the Executive Committee when need arises and ratified by a simple majority vote at General Assembly.

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ARTICLE 5: ORGANISATION

5.1 General Assembly

5.2 Board of Trustees

5.3 Executive Committee

5.4 Economic and Technology Development Committee (ETDC)

5.5 Social and Welfare Development Committee (SWDC).

5.6 Information and Communication Development Committee (ICDC)

5.7 Finance and Accounting Committee (FAC).

5.10 General Assembly

5.11 The General Assembly shall be composed of all Members.

5.12 The General Assembly shall hold two types of meetings:- (i) Ordinary meetings that shall be held once each year i.e. Annual meetings. (ii) Extra-Ordinary meetings that can be called by 25% of total members of the Association or Executive Committee.

5.13 The Quorum of any General Assembly meeting shall be more than 50% of the registered members of the Association who have the right to vote.

5.14 The agenda shall be proposed by the Executive Committee and posted to members by the General Secretary at least 31 days before the general assembly.

5.15 Any motion in writing signed by the member proposing it, and at least two members seconding such motion and received by the General Secretary not later that two months before the date of the general assembly shall be considered for inclusion in the agenda for that meeting.

5.16 Chairman of the General Assembly meetings shall be the Chairman of the Association. When both chairman and Vice Chairman are incapacitated or absent, a temporary chairman shall be elected from those members present constituting a quorum

5.17 Each registered member of the Association attending the General assembly shall have one vote.

5.18 Minutes of the General Assembly shall be circulated to all members of the Association after two months.

5.19 Where not provided for in this constitution, the Executive Committee shall determine the procedure for the conduct of the General Assembly.

5.20 Power and Duties of the General Assembly

5.21 The General Assembly shall be the Supreme organ of the Association.

5.22 The General Assembly shall elect all Office Bearers of the Association.

5.23 The General Assembly shall discuss and approve the annual reports and budget proposal.

5.30 Board of Trustees

5.31 The Board shall be composed of seven (7) members.

5.32 Six Board members of the association shall be nominated by the Executive committee for approval by the General Assembly, and the Secretary General of the Association shall be a member and Secretary to the Board.

5.33 The Board shall elect one of its members to be the Chairman of the Board of Trustees.

5.34 The term of office for the Board shall be three (3) years.

5.35 They shall meet quarterly in a year and shall regulate its proceedings.

5.36 A person shall cease to be a Board member if he/she dies or generally participate in activities contrary to the aims and objectives of the association.

5.370 Power and Duties of the Board

5.371 The Board shall promulgate policy guidelines and regulations for the association and shall be approved by the General Assembly.

5.372 The Board shall foresee the general and proper administration of the association.

5.373 The Board shall be responsible and depository for all properties of the association.

5.374 The Board shall be signatory to legal documents.

5.375 The Board can sue and be sued.

5.376 The Board shall approve employment, retirement and dismissal of senior employees of the Association.

5.40 Executive Committee

5.41 The Committee shall be composed of all office bearers.

5.42 The term of office for the Committee shall be three (3) years.

5.43 The Committee shall hold quarter-annual meetings and extra-ordinary meetings whenever need arise.

5.440 Power and Duties of the Executive Committee

5.441 The Committee shall supervise all activities of the Association.

5.442 The Committee shall submit annual reports to the General Assembly about the activities and development projects of the Association.

5.443 The Committee shall propose the agenda for the General Assembly, and post to all members at least 31 days before the meeting.

5.444 The Committee shall implement decisions of the general assembly and shall also oversee the implementation of the decision of the general assembly.

5.445 The Committee shall recommend the names of Office Bearers and forward to the General Assembly.

5.446 The Committee shall employ, retire or dismiss auxiliary employees of the association and shall suspend office bearers at any time when found mischievous.

5.447 Executive Committee shall process applications for membership for approval by the General Assembly.

5.448 A member of the Executive Committee shall control all election meetings of TAMPRO held by the committee of branches and shall be the chairman for that meetings and specifically ensure that the meetings are conducted with due regard to the existing regulations.

5.449 The Executive Committee shall have power from time to time to set up or dissolve local branches of TAMPRO and other subsidiary bodies as may prove desirable. Can also make, alter or repeal any TAMPRO by-laws, as it may deem necessary or convenient for the constitution and to conduct and control the said branches and other subsidiary bodies of TAMPRO.

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5.50 Economic and Technology Development Committee

This committee shall:

5.51 Have 7 members.

5.52 Be appointed by the Executive Committee with the exception of Chairman and Secretary who will be voted by the General Assembly.

5.53 Design, prepare, develop and review project and program proposals according to action plans of TAMPRO.

5.54 Prepare progress reports by compiling reports of other committees and forward to the Executive Committee.

5.55 Design and develop strategies to improve operationalization of TAMPRO

5.56 Collect and review requests of consultancy and advisory services, and assign the same to appropriate committees.

5.57 Be in office for the duration of 3 years

5.58 Hold quarterly, annual meetings and extra-ordinary meetings whenever need arises.

5.59 Liase with other committees.

5.60 Social and Welfare Development Committee. This committee shall:

5.61 Have 7 members

5.62 Be appointed by the Executive Committee with the exception of Chairman and Secretary who will be voted by the General Assembly.

5.63 Design and develop strategies to solve social and welfare problems facing Muslims

5.64 Identify priority areas and give recommendations for further actions.

5.65 Prepare progress reports and forward to the Executive Committee and Strategic Planning and Co-ordination Unit for Compilation

5.66 Be in office for the duration of 3 years.

5.67 Hold quarter-annual meetings and extra-ordinary meetings whenever need arises

5.68 Liase with other committees

5.70 Information and Communication Development Committee

This committee shall:

5.71 Have 7 members

5.72 Be appointed by the Executive Committee with the exception of Chairman and Secretary who will be voted by the General Assembly.

5.73 Design, prepare and develop all training and education programs as well as Develop and produce all IEC materials

5.74 Design, develop and establish effective and efficient Management Information Systems (MIS).

5.75 Conduct researches, evaluations and monitoring activities and Prepare progress reports and forward to the Executive Committee and Strategic Planning and Co-ordination Unit for Compilation

5.76 Responsible for DA’AWA programs and propose to the Executive Committee for approval.

5.77 Be in office for the duration of 3 years

5.78 Hold quarter-annual meetings and extra-ordinary meetings whenever need arises.

5.79 Liase with other committees.

5.80 Finance and Accounting Committee

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This committee shall:

5.81 Have 7 members appointed by the Executive Committee with the exception of Chairman and Secretary who will be voted by the General Assembly.

5.82 Have the Chairman who shall be the Treasurer of the Association.

5.83 Prepare and establish an effective and efficient accounting and internal auditing system, as well as annual budgets and its reviews for the association.

5.84 Deal with procurement, stores and supply of inputs and equipments of TAMPRO

5.85 Mobilize and/or collect membership fees, annual subscriptions, Zakat, Sadaka, grants and other donations.

5.86 Deal with co-ordination of transport services for TAMPRO activities

5.87 Prepare progress reports and forward to the Executive Committee and Strategic Planning and Co-ordination Unit for Compilation.

5.88 Hold quarter-annual meetings and extra-ordinary meetings whenever need arises.

5.89 Liase with other committees and projects/programs under TAMPRO

5.90 Branches

These shall:

5.91 Be proposed and opened by the Executive Committee and approved by the General Assembly.

5.92 Deal with directives, missions and objectives of TAMPRO at their areas under the co-ordination of the Executive Committee.

5.93 Prepare progress reports and forward to the Executive Committee.

5.94 Have leaders who will be in office for the duration of 3 years

5.95 Hold quarter-annual meetings and extra-ordinary meetings whenever need arise

5.96 Liase with other institutions in their areas.

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ARTICLE 6: FINANCE

6.01 The books of accounts shall be kept at the registered official office of TAMPRO or at an alternative approved venue, which the Executive Committee has appointed. The books shall always be open to the inspection of the Executive Committee or any member thereof.

6.02 The annual accounts of TAMPRO shall be audited by qualified auditor(s) approved by the Executive Committee.

6.03 At the General Assembly a report of the affairs of TAMPRO, together with an audited statement of income and expenditure and balance sheets made up to the end of the financial year shall be submitted for comments and approval.

6.04 TAMPRO shall contribute, to and receive donations from, other related institutions as agreed by the Executive Committee.

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ARTICLE 7: OFFICE BEARERS:

7.01 Chairman

7.02 Vice-Chairman

7.03 Secretary General

7.04 Deputy Secretary General

7.05 Treasurer

7.06 Committees Chairmen

7.07 Committee Secretaries

7.10 Chairman

Chairman of the Association shall preside over all General Assembly meetings. He shall be the speaker of the Association.

7.20 Vice-Chairman

Shall perform such duties as may be specifically assigned to him by the Chairman and in the absence of the Chairman shall perform the duties of the Chairman.

7.30 Secretary General

7.31 Shall be the secretary of the General Assembly, Board of Trustees and the Executive Committee.

7.32 Shall issue notice for all the meetings of Executive Committee, Board of Trustees and the General Assembly.

7.33 Shall give biannual reports of activities of the Association to the Executive Committee.

7.34 Shall perform the day to day executive functions of the Association.

7.35 Shall deal with all correspondence of the association.

7.40 Deputy Secretary General

7.41 Shall perform such duties as may be specifically assigned by the Secretary General.

7.42 Shall perform all duties of the Secretary General in absence of the Secretary General.

7.50 Treasurer

7.51 Shall be the Financial Controller of the Association.

7.52 Shall be the Chairman to the Finance and Accounting Committee.

7.60 Committee Chairmen

7.61 Shall preside over all committees’ duties, assignments and meetings.

7.70 Committee Secretaries

7.71 Shall perform day to day executive functions of the committees

7.80 For avoidance of any doubt, the General Assembly shall elect all office bearers.

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ARTICLE 8: PROPERTY OF THE ASSOCIATION

8.1 All movable and fixed assets of the Association shall be entered in the Association’s Register and included in the Treasurer’s report during the General Assembly.

8.2 The income and property of the Association, however derived, shall be applied solely towards the promotion of the objective of the Association as set forth in this constitution.

8.3 In case of dissolution, the registrar of the association will be notified; and assets shall be entrusted to the best institution in terms of performance and closest to TAMPRO in terms of objectives.

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ARTICLE 9: INDEMNITY

9.1 If any prosecution, action of legal suit be charged against any member of the Association, the Executive Committee thereof or the Board of Trustees of the Association for anything done by him/her in the proper and reasonable discharge of his/her duties, he/she shall be defended and indemnified by and at the cost of the Association from all damages, cost and expenses which may be incidental to or result from such prosecution, action or suit at law and the property and funds of the Association may be applied for this purpose.

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ARTICLE 10: THE CONSTITUTION

10.01 The power to interpret this constitution shall be the prerogative of the General Assembly of the Association.

10.02 This constitution shall be amended by the General Assembly and voted by at least two thirds of all members who attended the meeting. Any proposal (s) for constitutional amendment shall be presented to the Executive Committee for discussion and recommendations prior to the General Assembly where the proposals will be presented. After discussion and recommendations, Executive Committee shall circulate these proposals and recommendations among the members for study at least 31 days before the General Assembly.

ARTICLE 11: OFFICIAL SEAL There shall be an official seal of the association bearing the name TANZANIA MUSLIM PROFESSIONALS ASSOCIATION (TAMPRO) to be affixed to all official/legal documents and shall be witnessed by at least two (2) Trustees.

This piece is taken from the website of the Tanzania Muslim Professionals Association.

See on-line at: http://tampro.tripod.com/katiba.html

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